Getting Started on UCTalent (For HR/Headhunter/Employer)

Step 1: Sign-in and Registration (Job Poster Sign-in)

When accessing UCTalent (e.g., app.uctalent.io), employers will see the Sign in screen with multiple options:

• Email Sign-in: Enter your email address (e.g., hr.manager@company.com) and click the arrow to proceed.

📝 Email Verification Note: UCTalent uses a Magic Link (passwordless link) or requires a traditional password. You will receive an email containing a secure link to verify your email and complete the sign-in process.

• Quick Sign-in/Registration via Social Accounts: Use Google, GitHub, Discord, Telegram, or X (Twitter).
• Web3 Sign-in:
  • Use Passkey.
  • Connect a Wallet (Connect a crypto wallet).

After signing in or registering, the system may ask you to fill in some basic information:

• Confirm your Email and Full name.
• This is also where you can enter an Invite code if available.

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Step 2: Onboarding and Profile Building

The system will guide you through the Onboarding process to set up your recruitment profile:

2.1. Provide Job Preference Information

• You may be asked to provide information about your Role (e.g., Recruiter, HR Manager, Headhunter), Company, and details related to your recruitment needs.
• Click the CONTINUE button to proceed.

2.2. Complete Personal Profile (Recruiter/Employer Profile)

After completing Onboarding, you will land on your Profile page. You need to complete all the following sections (click the pencil $\text{()}$ icon to edit):

• Basic Information: Current position, Role, and Specialty .
• Headline: A summary line of your role or experience, e.g., Talent Acquisition Specialist focused on Tech & Engineering.
• Experiences & Education: Click to add detailed work history and academic qualifications.

💡 Tip: A complete profile helps build credibility and professionalism when interacting with candidates and utilizing advanced platform features.

Step 3: Job Posting

To create a job listing, follow these steps:

3.1. Access the Job Posting Page

• Navigate to the For Business section on the navigation bar, then select Post job (or click the Post job button directly).

3.2. Fill in Basic Information

• Job Title: (e.g., Business Development Manager)
• Speciality: (e.g., Business Analyst)
• Level of Experience: (e.g., 0-1 year)
• Management Level: (e.g., 6-10 people)
• Company Name: (e.g., UCTalent)
• Job Type: (e.g., Full Time)

3.3. Write the Job Description

You have two options:

• Co-Create With AI: The system will use the basic information to automatically generate a draft Job Description.

• Write On My Own: You will manually fill in the following fields:
  
  • Skill/Tech *Chọn ít nhất 1 thẻ kỹ năng/công nghệ bắt buộc.
  • English Level RequiredChọn trình độ (Ví dụ: Basic).
  • Job SummaryMô tả mục đích cơ bản hoặc tóm tắt các ý chính của công việc.
  • Responsibilities *Liệt kê các nhiệm vụ, hoạt động hàng ngày, v.v.
  • Minimum Qualifications *Kỹ năng kỹ thuật, giao tiếp, loại hình và số năm kinh nghiệm.
  • Preferred RequirementKiến thức, ngôn ngữ, giấy phép và chứng chỉ chuyên môn.
  • CompensationMức lương khởi điểm, tiền thưởng, và tóm tắt các lợi ích (benefit)
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3.4. Provide Company Information

• Company Name: (e.g., UCTalent)
• Industry *
• Company Logo * (PNG, JPG or JPEG, max. 3MB)
• About Your Company: Describe briefly what your company does.
• Website * and social media links (Github, LinkedIn, Twitter).

3.5. Preview and Post

• Review all information.
• Click the Post button to submit the job listing.

⏳ Note: After posting, your job listing will need to await review for approximately 15-30 minutes before it is displayed on the UCTalent Job Board.

Step 4: Job Board and ATS Review

After logging into the business management page (business.uctalent.io/login) with the account that posted the job, navigate to the Jobs page to track all your posted positions.

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4.1. Tracking Job Status (Job Status Tabs)

On the Jobs page, you can manage your job listings through the status tabs:

• Pending: The job listing has just been posted and is in the process of review (you noted this typically takes 15-30 minutes) before being displayed publicly.
• Active: Job listings that have been approved and are currently public on the Job Board, actively receiving candidates.
• Closed: Positions that have been taken down or successfully filled, and are no longer accepting applications.
• Completing: (Specific internal status, may indicate the final stage before being moved to Closed).

4.2. Applicant Tracking System (ATS) Management

Under the Active tab, you will see a list of your posted jobs, along with the counts for candidates who have Applied, been Hired, and been Dropped.

When you click on a specific position (e.g., CTO), you will be taken to the ATS (Applicant Tracking System) interface to manage the recruitment pipeline by stages:

You can easily manage the process by Drag & Dropping candidate profiles between these status columns to update the hiring status.

• New Application: The candidate has successfully submitted their application.
• Screening: The profile is being screened and reviewed (CV Review).
• Interview: The candidate has been invited for an interview.
• Offer: The candidate has received a Job Offer.

Step 5: CV Review

When a candidate applies (Status New Application ), you can click on their profile to view:

• Detailed Profile: View the information filled in their Profile (Basic Information, Headline, Skills, Experiences & Education).
• CV/Resume File: View or download the CV/Resume file (supports .doc, .docx, .pdf) the candidate has attached.

📧 Notification: UCTalent will send an email notification every time a new candidate applies, ensuring you don't miss potential hires.